I recently hosted a 5 day program on digitising processes.
One thing stood out – THE HEAVY RELIANCE ON MANUAL PROCESSES IN THE SAFETY INDUSTRY.
I had people from the UK, Ireland, Nigeria and Middle East on the program. From various industries including construction and manufacturing. It was “eerily” the same across the board.
Pen and paper. Head back to the office, then enter all data on the people into the Word template. Or in some cases, file away ????♀️. Truth.
Here are some examples.
What could be the reason for the lack of digitisation of the safety department?
It seems they are usually the last to get digitised and when they do, it’s usually a shit job.
I have worked in various sectors and organisations and across all the health and safety departments had the lowest unimaginable budget. Awfully low.
Do businesses implement safety because of the legal ramifications? Let’s do just the minimum, be legally compliant, tick all the necessary boxes, get rid of the nice-to-have, save lots of money and manage (just manage) to keep our workers safe. That should do it.
That’s the vibe I get from everywhere I have worked – at least to a great extent.
Making a business case
Many will not buy into the idea of digitising especially as it doesn’t usually come cheap. Still, I am convinced you can win the hearts of decision makers. For goodness sake, the world knows and see how important technology has become. We just can’t live without it.
Here are 3 things you can leverage on to get the buy-in of management and the finance team.
#1. Time is being wasted. Time is money.
Money keeps the business going.
Doing it manually then typing up later, and manually doing all the follow up significantly increases the time you spend on a task.
- 1 hour heading out to site.
- 1 hour on monitoring and inspection and making notes on paper. Possibly longer.
- 1 hour 30 minutes heading back to the office (errr there could be traffic)
- 1 hour Lunch
- 1 hour meeting (we all know too many meetings happen at/for work)
- 2 hours transferring the information to the word document, save it and email it to the necessary parties.
Task completed. Total? 7 hours. The whole damn day! Gone!????
- 1 hour heading out to site.
- 1 hour on monitoring and inspection using your digital tool, app or software. Possibly longer. Once done, export in PDF or send report instantly via email to all necessary parties.
- 1 hour 30 minutes heading back to the office (errr there could be traffic).
Task completed. Total? 3 hours. Half the day saved and the rest can be used to perform other important tasks.????
Truth is, digitising saves time, reduces or eliminates paper-trail and obviously reduces stress.
#2. Loss is inevitable.
Flood, fire, security, lost or simply just forgotten in a stash of other important stuff.
Like described above, many save their paper reports in files. These can be lost or get into the wrong hands thereby causing a breach in security. It could also be destroyed in a fire or flood.
If it was digital, it would be in the cloud that is resistant to fire, flood or any physical damage. Your fear would be cyber security which can be allayed by putting in the right measures.
#3. You need to get with the times.
Everyone is going digital. If you can’t beat them, join them. Yes?
They see the benefit to their business so why not?
There are so many ways you can go digital without breaking the bank. I have an all-in-one business management system I have been setting up to help manage safety departments, projects and tasks. The system is able to digitise key things like:
- project management
- team collaboration
- client or locations portal
- file manager for those all important documents
- forms! No more paper and pen ????
- ticketing system and so much more!
If you would like a demo showing just how to use the system for the above mentioned tasks and get one of my licenses?, then please contact us.
If you miss out on this, you will be spending triple what I charge for less features than my license provides.
So what next for you and your team?
Truth is, your safety department will struggle to go and stay digital without safety professionals who are tech savvy.
That is why I started the Digital Safety Professional Mastermind (DSP).
The DSP is a paid membership for those who want to learn to manage their work, tasks and departments through digital means and automation. In the DSP, you get access to premium content, information and how-to of latest tools, software and platforms, updates and trends, trainings and workshops, support with pressing matters and tech challenges, and so much more!
The truth is, you will become digital in as little as 3 months as long as you put in the time and effort, and complete tasks.
CLICK HERE TO LEARN MORE about The Digital Safety Professional Mastermind.